Status Bar

Your dashboard at a glance

The status bar sits at the bottom of the pinakea window and gives you a live picture of what’s happening in your current Set. At any moment you can glance down and see whether items are being processed, if anything needs attention, what your AI costs look like, and what your current trial or paid status looks like.

Trial, quota, and paid status

On the right side of the status bar, you’ll see the app’s usage status indicator.

If you’re on the Free plan, it shows your trial or monthly processing status. During the trial, Free has full-feature item processing. After the trial, the status bar shows how many newly AI-processed items remain this month, for example 15 items left this month. When you’re running low, the indicator changes to a warning color. The CTA is Get Pro and opens the account checkout surface when paid checkout is available.

If you’re on Pro Monthly or Pro Lifetime and this Mac is active for the paid account, the status bar shows unlimited item processing with no counter.

If you’re on Pro Monthly, the CTA can surface Upgrade to Pro Lifetime.

If your paid account exists but this Mac is inactive after falling back to Free mode, the CTA can switch to account settings so you can manage account device binding there. In hard-deny states such as a device-limit block, the status bar instead shows the inactive warning without that CTA.

If entitlement sync is still settling for a free install, you may briefly see a pending/sync state. Free use and account-mode quota reporting stay keyless.

The counter changes when new items enter AI enrichment, not when you use chat or generate day/daypart summaries. If quota sync is delayed, the status bar can show Usage sync delayed; will retry automatically.

Paid status comes from account status and the current Mac’s account device binding.

Processing progress

When pinakea is working through your items — generating embeddings, summaries, titles, or tags — the status bar shows how many items remain at each stage. This lets you see at a glance how far along processing is and roughly how long until your library is fully indexed.

Why processing might pause

If processing pauses for any reason — maybe your API key ran out of credit, the network dropped, or the local AI helper needs to restart — the status bar tells you why. Instead of silently stopping, it shows a clear reason so you know what happened and what to do about it.

In Mixed mode, a local-helper startup or model-file problem pauses processing globally as Local AI unavailable instead of turning individual items into failed summaries, titles, or tags.

Retry

When some items fail to process (for example, a temporary network issue or an empty file), a retry button appears in the status bar. Click it to re-run those items. It only shows up when there’s actually something to retry.

OpenRouter health

A small indicator shows the state of your connection to OpenRouter: idle when nothing is running, active during processing, and an error state if something goes wrong. This helps you quickly tell whether cloud AI is working normally.

Local AI health (Mixed mode)

If you’re running in Mixed mode, a separate indicator shows the status of the local AI helper: whether it’s starting up, ready, recovering from an issue, waiting for model repair, or needs attention. Most of the time it just says “ready” — the indicator is there for the rare occasions when something needs a restart or the local model files need repair.

OpenRouter cost

The status bar shows your current-month OpenRouter key usage and the latest app-recorded request cost, so you always have a sense of what your AI usage is costing without leaving the app.

For the monthly value to match pinakea usage, create a dedicated OpenRouter API key and use that key only in pinakea. OpenRouter reports usage per key, so sharing the same key with other tools will make the monthly number include those tools too.

Server

If you’ve enabled Web Server (for accessing pinakea from your phone or another device), the status bar shows whether Web Server is running locally, running with remote access through Tailscale, or turned off.

Web Server is available on Free, Pro Monthly, and Pro Lifetime. Real library access still requires your account session and this Mac to be active on the account. If pinakea cannot start the browser listener, the status-bar Web Server control still takes you to Settings -> Web Server, where pinakea shows the password, network, port, account-device, or configuration issue.

For the complete list of what counts toward the monthly processing limit, see Paid Features.